Some businesses and government agencies still consider fax as a secure way of sending documents. Let’s say your financial analyst asks you to send a fax document authorizing a certain transaction but you don’t have a fax machine. How can you send or receive a fax?
Lucky for you, an array of web-based services exist that can send or receive faxes without much effort. With internet fax, now it is possible to send faxes just through an internet connection without the need for telephone lines or a fax machine.
You can fax directly from your phone, computer, tablet, or any other internet-enabled device. All you have to do is subscribe to these services and they will do the rest of the work for you.
Part 1: How to Fax Over the Internet
Having dozens of web services can send a fax to any number you choose; you can’t miss coming across scam apps. Faxes need to remain confidential and secured, that’s why it can be hard to trust any third-party.
When sending more pages or don’t want an ad cluttering up your fax, you’ll usually have to cough up some money. And it will be worth more if you spend your coins on a reputed brand that already has a huge user base around the world.
Here we have the best of the best online fax service for you.
CocoFax- The Reason Why Businesses and Government are Still Using Faxes.
With CocoFax, there is no need to worry whether you’re sending a fax or receiving them. It’s the leading online fax service provider used by people to send and receive faxes through the internet.
The web app guarantees that no information gets missed or misdelivered. Every fax comes right to your inbox and those sent goes right to the target fax machine, no stops in between, no intruders, or errors.
CocoFax automated interface translates the sent digital fax into something that a fax machine would understand. To receive fax online, the same process applies in reverse sending them to your inbox which you can access through the internet. All you need is a CocoFax account, reliable internet, and PC or smartphone.
1.2: How to Send and Receive Fax Through Internet with Web Browser
You can fax through the internet with a web browser without a fax machine. Here are the steps:
Step 1: Register for a CocoFax account and avail of the free trial period for 30 days. Proceed to choose a suitable fax number.
Step 2: Access your CocoFax dashboard, click on the ‘Send Fax’ button. In the ‘To’ bar, enter the receiver’s fax number. For multiple people, add their numbers and separate them with commas.
In the ‘Subject’ field, you can enter any note and it will appear on top of the fax document on the receiver’s end. This field is optional and you can leave it blank. You also have the option to create a cover page for the fax document. This page appears on the top of the fax document on the receiver’s end.
Lastly, attach the file that you want to be faxed. CocoFax supports all formats including: pdf, doc, Docx, Xls, xlsx, png, jpg. You can also attach pictures with other documents as well.
Step 3: Once you have filled in the necessary details, you can hit the send button to transmit the fax document. You’ll get a notification of the fax being successful or unsuccessful in the Inbox of your dashboard.
If you want someone to send you a fax, you should share your CocoFax number with them. To access and receive faxes in your web browser, all you have to do is open your Dashboard and open the ‘Inbox’ tab on the left-hand side.
1. 3: Fax through Internet Using Email
Using CocoFax’s email-to-fax solution is even easier than faxing via the web browser method we just discussed. In order to fax through email, just follow these steps:
Step 1: Get a CocoFax account and register your email address with CocoFax. Choose your own fax number when you sign up.
Step 2: Open the email client that you use. Select the option to compose a new email. In the ‘To’ field, enter their fax number, followed by ‘@cocofax.net’. For example, if their fax number is 123456, you will enter: email@example.com
Step 3: In the ‘Subject’ field, you can enter any note and it will appear on top of the fax document on the receiver’s end. You can also add a cover page, or leave this field blank if you don’t need it. Then, attach the fax document to the email. The document can be in any format including pdf, doc, Docx, Xls, xlsx. For pictures, acceptable formats are png, jpg
Step 4: Once all the fields are filled, you can hit the ‘Send’ button. CocoFax will receive your fax and translate it for the receiver’s fax machine. You’ll get an email in your inbox confirming that the receiver has got the fax document.
If you have registered your email ID with CocoFax, CocoFax will automatically forward all the faxes you receive to your email inbox. You can open this email that CocoFax sends you to check the received fax document. It is provided as an attachment to the email in a pdf format.
There’s no way to connect to a fax machine directly over the Internet since the fax machine is only connected to telephone lines. To send and receive a fax online, you’ll need some sort of gateway like CocoFax that accepts documents via the Internet and transmits the document to a fax machine. If you no longer have access to a fax machine, use CocoFax to fax online.